In attendance: President Ross Holloway, Vice President Larry Long, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 8:00 AM by Ross Holloway.  The Minutes of the Directors meeting held on July 15, 2025 were presented for review/approval.  Tim Standeford moved the minutes be approved as presented.  The motion was seconded by Larry Long and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Daryl Swinney made a motion to accept the Treasurer’s Report.  Tim Standeford seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Daryl Swinney made a motion to accept the Operation’s and Manager’s Report.  Larry Long seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that Mitchell and Stark have completed the foundation, floor, and walls for the maintenance building.  Also, Herb reported that the plant has been started up and are in the process of seasoning in the filters.  Maxim Automation and Berry Electric has been onsite working thru some minor issues and getting the plant ready for full production.
  2. Sunset Booster Upgrade:  Mitchell and Stark have completed the new booster station and is completely online and the old booster retired.  Herb reported that the only work left is painting doors and piping.
  3. 2025 Financial Audit of 2024:  The Board was presented with the audit done by Pershing and Company at the previous meeting.  No further questions or comments were made by the Board.
  4. Soil Bores/Observatory Tank:  At the previous Board meeting, Patriot Engineering was selected to do the soil bores for the new Observatory Tank.  Herb made mention the Patriot completed the soil bores on August 18, 2025 and it would take 3 to 4 weeks to get results back.
  5. Ashbury Ridge Master Meter:  The Board tabled talks about the billing for the master meter at the previous meeting until legal had been contacted.  Herb Cook has been in contact several times with Barnes and Thornburg since the previous meeting and is still awaiting a response.

New Business

No new business at the time of the meeting.

Construction

  1. Well Field Upgrade/Raw Water Lines:  Herb Cook reported to the Board that the new well is up and running and other than a few minor items left to be addressed this project is complete.  Bastin and Logan will finish the upgrade on well 2 and 3 as soon as the new water treatment plant is online and the old plant is retired completely.

Other Business

  1. New Meters:  Herb Cook reported to the Board that a large section of the system is almost completely changed out to the new Neptune meters with the remainder of what is left being 1” meters.  Daryl Swinney made a motion to purchase 50, 1” Neptune meters and for them to be paid from the construction account.  Larry Long seconded the motion and carried unanimously.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Larry Long and carried unanimously.  The next monthly Director’s meeting will be Tuesday, September 16, 2025 at 8:00 AM.  The meeting was adjourned at 8:35 AM.