Directors Meeting Minutes

December 16, 2025

In attendance:  President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 4:00 PM by Larry Long.  The Minutes for the Directors meeting held on November 18, 2025 were presented for review/approval.  Ron Wright moved the minutes be approved as presented.  The motion was seconded by Tim Standeford and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Daryl Swinney made a motion to approve the Treasurer’s Report.  Ron Wright seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Daryl Swinney made a motion to approve the Operation’s and Manager’s Report.  Tim Standeford seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that Mitchall and Stark have completed the majority of the punch list, but will have to return in the Spring to finish the last of the seed and straw.

New Business

  1. 2026 Audit of 2025 Financials:  Pershing and Company submitted a letter of engagement to complete the audit of 2025 Financials.   Daryl Swinney made a motion to accept the letter of engagement and to not exceed a total of $9,600.  Tim Standeford seconded the motion and carried unanimously.
  2. Old Water Treatment Plant Demo: Mitchell and Stark provided a time and materials quote to demo/repair/replace certain aspects of the old water treatment plant.  Ron Wright made a motion to approve the quote from Mitchell and Stark and to not exceed $73,015.  Tim Standeford seconded the motion and carried unanimously.

Construction

  1. Well Field Upgrade/Raw Water Lines:  Herb Cook reported to the Board that Bastin and Logan has completed cleaning well #2 as well as installing the new pump and motor.  Bastin and Logan is going to finish well #3 after the new year’s.

Other Business

  1. Echo Lake Materials:  Herb Cook reported to the Board that the remainder of the materials needed to complete Echo Lake rehab will be a total of $23,636.08.  Ron Wright made a motion to approve the purchase of the remainder of the materials.  Daryl Swinney seconded the motion and carried unanimously.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Ron Wright and carried unanimously.  The next monthly Director’s meeting will be Tuesday, January 20, 2026 at 8:00 AM.   The meeting adjourned at 4:45PM.