Directors Meeting Minutes

January 20, 2026

In attendance: President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 8:00 AM by Larry Long.  The Minutes for the Directors meeting held on December 16, 2025 were presented for review/approval.  Ron Wright moved the minutes be approved as presented.  The motion was seconded by Daryl Swinney and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Daryl Swinney made a motion to approve the Treasurer’s Report.  Larry Long seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Ron Wright made a motion to approve the Operation’s and Manager’s Report.  Tim Standeford seconded the motion and carries unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that there were some SCADA issues before Christmas, but Maxim Automation was in and was able to work thru those issues.  Also, Herb made note that there are some areas of the system that the iron is scouring off the mains and that some customers are getting a yellow tinted water.   Flushing has been done in several of those areas to clean up the tinted water.
  2. 2026 Audit of 2025 Financials:  With the Board approving for Pershing and Company to complete the 2026 audit of 2025 financials, Herb made note to the Board that the paperwork to start the audit process has been completed.
  3. Old Water Treatment Plant Demo:  Herb Cook reported to the Board that Mitchell and Stark will start demo work on the old plant sometime in February.

New Business

  1. Observatory Tank:  Banning Engineering has completed the design and the permitting for the new Observatory Road Tank.  Plans and project schedule were presented for review to the Board.  Daryl Swinney made a motion to proceed with the plans/schedule as submitted by Banning.  Larry Long seconded the motion and carried unanimously.  Herb Cook noted that after several conversations with Banning that the existing 6” water main that is in the center of the driveway should be rerouted to the southside of the driveway.  Herb presented the Board with 2 quotes for materials.  Daryl Swinney made a motion to accept Utility Supply’s quote for materials.  Ron Wright seconded the motion and carried unanimously.

Construction

  1. Well Field Upgrade/Raw Water Lines:  Herb Cook reported to the Board that Bastin and Logan will be in sometime in the Spring to complete the cleaning, pump and motor install of well #3.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Larry Long and carried unanimously.  The next monthly Director’s meeting will be Tuesday, February 17, 2026 at 8:00 AM.  The meeting adjourned at 9:05 AM.