January 21, 2025

In attendance: President Ross Holloway, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 8:05 AM by Ross Holloway.  The Minutes of the Directors meeting held on December 17, 2024 were presented for review/approval.  Ron Wright moved the minutes be approved as presented.  The motion was seconded by Tim Standeford and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Tim Standeford made a motion to approve the Treasurer’s Report.  Ron Wright seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Daryl Swinney made a motion to approve the Operation’s and Manager’s Report.  Tim Standeford seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that due to holidays, extreme cold weather, and snow, progress at the new water treatment plant has been slow.  Mitchell and Stark have been putting the new ceilings in the building and working to get the building heated up so that painters can get in and paint the walls.
  2. Sunset Booster Upgrade:  Herb Cook reported to the Board that due to holidays, extreme cold weather, and snow that Mitchell and Stark have pushed back starting the new booster station until sometime in February.
  3. New Mini Excavator:  The Board approved for a new mini excavator and trailer to be purchased at the Board meeting in December.  Herb noted to the Board that the trailer has been purchased and was able to be bought at a lower price than originally given by the dealer.

New Business

  1. Project Evergreen:  Herb Cook discussed with the Board briefly of a potential large water user possibly coming to the area.  Currently at this time, details are limited and the Board will be kept up to date with ongoing discussions.
  2. 2025 120Water Software Renewal:  With continuing efforts and yearly reporting to IDEM about LCRR, the software provided by 120Water was up for renewal.  Ron Wright made a motion to accept the renewal fee of $6,069.85 for the 2025 year.  Daryl Swinney seconded the motion and carried unanimously.
  3. Hydrophase Quote for WHPP update: Jim Carr with Hydrophase sent a quote to prepare, update, and submit the Wellhead Protection Plan that is due in August of 2025.  Tim Standeford made a motion to accept the quote of $950 for the WHPP update by Hydrophase.  Ron Wright seconded the motion and carried unanimously.

Construction

  1. Wellfield Upgrade/Raw Water Lines:  Herb Cook reported to the Board that due to the holidays, extreme cold weather, and snow that there has been no progress on the completion of well #4.

Other Business

  1. Returned Check Fees:  A customer that Hill Water Corporation was in a lawsuit with had $160 in returned check fees that have not been paid.   Ron Wright made a motion to waive the $160 in fees, but that any new fees incurred after this will not be waived.  Daryl Swinney seconded the motion and carried unanimously.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Daryl Swinney and carried, unanimously.  The next monthly Director’s meeting will be Tuesday, February 18, 2025 at 8:00 AM.  The meeting adjourned at 8:50 AM.