Directors Meeting Minutes

April 21, 2026

In attendance: President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 8:05 AM by Ross Holloway.  The Minutes for the Directors meeting held on March 17, 2026 were presented for review/approval.  Ron Wright moved the minutes be approved as presented.  The motion was seconded by Daryl Swinney and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Tim Standeford made a motion to approve the Treasurer’s Report.  Larry Long seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Ron Wright made a motion to approve the Operation’s and Manager’s Report.  Tim Standeford seconded the motion and carried unanimously.

Old Business

  1. Observatory Tank:  After review of the bid from Maguier Construction, Daryl Swinney made a motion to reject the bid as nonresponsive and to send back to Maguier for review.  Larry Long seconded the motion and carried unanimously.  With the small size of the property that Hill Water owns for the Observatory Tank, Daryl Swinney made a motion that Hill Water offer $110,000 to Dorthy Neel for 1 acre of the southwest corner of her property.  Daryl also stated in his motion that Hill Water will pay all attorney fees and closing cost.  Larry Long seconded the motion and carried unanimously.

New Business

There was no new business to report at the time of the meeting.

Other Business

  1. New Water Treatment Plant Change Order:  Change order number 1 was presented by Banning Engineers.  The change order changes the contract price from $8,514,723.00 to $8,354,644.45.  Also, an updated substantial completion date change to October 20, 2025 was revised.  Tim Standeford made a motion to accept change order number 1 and the revised substantial completion date.  Ron Wright seconded the motion and carried unanimously.

Construction

  1. Well Field Upgrade:  Herb Cook reported to the Board that Bastin and Logan have installed the new pump and motor in well #3.  Other than some minor landscape repairs Division 3 and 4 are now complete of the new water treatment plant.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Larry Long and carried unanimously.  The next monthly Director’s meeting will be Tuesday, May 19, 2026 at 8:00 AM.  The meeting was adjourned at 8:31 AM.