Directors Meeting Minutes

March 17, 2026

In attendance: President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, General Manager Herb Cook, and Josh Selig with Banning Engineers.

The meeting was called to order at 8:04 AM by Ross Holloway.  The Minutes for the Directors meeting held on February 17, 2026 were presented for review/approval.  Tim Standeford moved the minutes be approved as presented.  The motion was seconded by Larry Long and carried unanimously with Ross Holloway abstaining.  Herb Cook gave the Treasurer’s Report.  Ron Wright made a motion to approve the Treasurer’s Report.  Larry Long seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Tim Standeford made a motion to approve the Operation’s and Manager’s Report.  Daryl Swinney seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that Mitchell and Stark are going to trying to finish up the last of the grass seed and straw in 2 to 3 weeks weather permitting.
  2. Observatory Tank:  Josh Selig with Banning Engineers opened the 1 bid received for the new Observatory Tank.  Tim Standeford made a motion to have Banning Engineers take the bid back to the office and then report back to the Board at the April 21, 2026 meeting.  Daryl Swinney seconded the motion and carried unanimously.
  3. Annual Membership Meeting:  The Annual Membership Meeting has been set for April 28, 2026 at 6:00 PM at the Mooresville Education Center.  The education center is located at 11 W. Carlisle St in Mooresville.

New Business

  1. IFA Audit:  Herb Cook reported to the Board that the Alliance of Indiana validated the IFA Audit for the 2025 calendar year on February 18, 2026.  The audit and validation were also turned into the IFA on the same day.  The 2025 year ended at 18.1% water loss.

Construction

  1. Well Field Upgrade:  Herb Cook reported to the Board that Bastin and Logan has been in and cleaned well #3.  Bastin and Logan will be back as soon as the ground dries up enough to get a crane safely onsite to change the pump and motor.
  2. Echo Lake West Rehab:  Echo Lake Management and Herb Cook will be meeting towards the end of March to start laying out proposed water main locations.  Weather dependent we will start the final stage of rehab in Echo Lake in late April.

Other Business

  1. Unpaid Commercial Account:  Herb Cook reported to the Board that a commercial account has not paid their bill since September of 2025.  Several phone calls have been made to their office as well as Herb actually making an onsite visit and speaking with the office manager.  Daryl Swinney made a motion that a certified letter be sent to the commercial account and set a date that the bill be paid in full or the water will be shut off on that date.  Larry Long seconded the motion and carried unanimously.
  2. Employee 90 Day Review:  Seth Byrnes is due for his 90-day review.  After much discussion, Daryl Swinney made a motion to approve Seth’s new pay rate effective April 1, 2026.  Tim Standeford seconded the motion and carried unanimously.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Daryl Swinney and carried unanimously.  The next monthly Director’s meeting will be Tuesday, April 21, 2026 at 8:00 AM.  The meeting adjourned at 9:10 AM.