Directors Meeting Minutes

September 17, 2024

In attendance:  President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, General Manager Herb Cook, and Kent Elliot with Banning Engineers.

The meeting was called to order at 8:00 AM by Ross Holloway.  The Minutes of the Directors meeting held on August 20, 2024 were presented for review/approval.  Daryl Swinney moved the minutes be approved as presented.  The motion was seconded by Tim Standeford and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Tim Standeford made a motion to approve the Treasurer’s Report.  Larry Long seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Daryl Swinney made a motion to accept the Operation’s and Manager’s Report.  Ron Wright seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that there has been a huge amount of progress at the new water plant since the last Board meeting.  All of the exterior walls have been laid up by the block masons as well as part of the interior walls.  All of the filter media has been delivered to the site and is waiting for the filters to be delivered.  Kent Elliot was present at the meeting to discuss the situation with Preload, Inc not being on site and having Division 2 of the project completed.  After much discussion, Daryl Swinney made a motion to find Preload in default of their contract and to pay Hill Water Corp $300,000 by October 15, 2024.  Larry Long seconded the motion and carried unanimously.  A letter will be composed and sent certified mail to Preload.
  2. Sunset Booster Update:  Herb Cook reported to the Board that a meeting with Mitchell and Stark as well as Banning Engineers has taken place to iron out all the final details of the booster station update.  Banning Engineers is working on a set of plans to send to IDEM for approval.

New Business

There was no new business to discuss at the meeting.

Construction

  1. Wellfield Upgrade/Raw Water Lines:  Berry Electric has completed all electrical upgrades on wells 1, 2, and 3.  Bastin and Logan provided a quote for new motors and pumps for wells 1, 2, and 3 as part of Division 3.  Also, a quote was provided to complete the new well (#4) as part of Division 4.  Daryl Swinney made a motion to accept the quotes for Division 3 and 4 from Bastin and Logan.  Larry Long seconded the motion and carried unanimously.

With no other business to discuss, Daryl Swinney moved for adjournment.  The motion received a second from Tim Standeford and carried, unanimously.  The next monthly Director’s meeting will be Tuesday, October 15, 2024 at 8:00 AM.  The meeting was adjourned at 9:10 AM.