September 16, 2025

In attendance: President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 8:02 AM by Ross Holloway.  The Minutes of the Directors meeting held on August 19, 2025 were presented for review/approval.  Tim Standeford moved the minutes be approved as presented.  The motion was seconded by Larry Long and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Larry Long made a motion to accept the Treasurer’s Report.  Daryl Swinney seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Daryl Swinney made a motion to accept the Operation’s and Manager’s Report.  Ron Wright seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that Mitchell and Stark have completed the new maintenance building.  The architect was on site and provided a punch list of items that needs to be completed to Mitchell and Stark.  Herb also reported that the plant is running to seat in the filters and hopes that they will be completed soon.
  2. Sunset Booster Upgrade:  Mitchell and Stark have finished all the painting on the new building and is now complete.  The booster has been online for 2 months now.
  3. New Meters:  The Board approved to buy 50 1” Neptune meters at the last Board meeting.  The original price given was $515 each, but with the quantity ordered they sold them to us for $495 each.
  4. Ashbury Ridge Master Meter:  Herb Cook relayed to the Board answers from Barnes and Thornburg.  The Board asked several more questions to be answered by legal and should have more information at the next meeting.

New Business

No new business at the time of the meeting.

Construction

  1. Well field Upgrade/Raw Water Lines:  Herb Cook reported to the Board that well #1 has been cut over to feed the new water treatment plant.  Herb also reported that the new well is now totally complete and that we are working to flush off the new well to get it ready for production.

Other Business

  1. Employee Review:  Daylen Jones was due for his 90-day review.  After much discussion, Daryl Swinney made a motion for Daylen’s new pay rate.  The motion was seconded by Tim Standeford and carried unanimously.
  2. Maternity Leave:  Herb Cook made comment that Hill Water has never had any policy for paid maternity leave.  The Board discussed several options and ideas.  Daryl Swinney made a motion that a full-time employee is eligible for 1 week (40 hours) of paid maternity leave after they have been employed 90 days.  Tim Standeford seconded the motion and carried unanimously.
  3. Data Center:  After much discussion, Ron Wright made a motion that a letter be sent to the data center that Hill Water is not interested in providing water to them.  Daryl Swinney seconded the motion and carried unanimously.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Larry Long and carried unanimously.  The next monthly Director’s meeting will be Tuesday, October 21, 2025 at 8:00 AM.  The meeting adjourned at 9:08 AM.