October 21, 2025

In attendance: President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 8:00 AM by Ross Holloway.  The Minutes of the Directors meeting held on September 16, 2025 were presented for review/approval.  Daryl Swinney moved the minutes be approved as presented.  The motion was seconded by Ron Wright and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Daryl Swinney made a motion to approve the Treasurer’s Report.  Larry Long seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Tim Standeford made a motion to accept the Operation’s and Manager’s Report.  Ron Wright seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that IDEM completed the inspection on the new water treatment plant on October 17, 2025 and they found no deficiencies.  Mitchell and Stark have requested payout of some of the retainage so that they can start paying out retainage to their subcontractors that are done.  Daryl Swinney made a motion to release $250,000 of retainage to Mitchell and Stark.  Ron Wright seconded the motion and carried unanimously.  Mitchell and Stark also priced a dedication plaque at $3,645 installed.  Ron Wright made a motion to approve the plaque and for funds to come out of the slush fund on the water plant.  Tim Standeford seconded the motion and carried unanimously.
  2. Ashbury Ridge Master Meter:  After a couple months of discussion about the situation with the master meter at Ashbury Ridge a motion was made that will apply not only to Ashbury Ridge, but also Mooresville Acres.  Daryl Swinney made a motion to bill the master meter only and the park to bill their tenants directly.  Also, part of Daryl’s motion was that the master meter will be billed the same as any other commercial customer and would be subject to any and all billing.  Daryl also noted as part of the motion that Hill Water would start removing meters and installing jumpers in place as of February 1, 2026 to allow the park time to advise their tenants and prepare their own billing.  Tim Standeford seconded the motion and carried unanimously.  Ron Wright also made a motion to remove the phrase “does not apply when the cost of the monthly usage exceeds the minimum charge” from the Schedule of Rates and Charges.  Larry Long seconded the motion and carried unanimously.

New Business

  1. Leak Detection Equipment:  With unaccounted for water running a little high as well as not having a good way to check for small leaks on the system, Herb Cook has been researching leak detection equipment.  The HL 7000 is sold by Wallers Inc and can be purchased for $7,519.  Ron Wright made a motion to approve the purchase of the HL7000.  Larry Long seconded the motion and carried unanimously.
  2. Lead and Copper Inventory:  Herb Cook reported to the Board that the office has been printing and preparing the yearly letters that have to be sent out for unknown and known galvanized lines on the system.  Herb discussed with the Board the possibly of offering to customers with known galvanized lines from the meter pit to the home an affordable option to replace the galvanized customer owned lines.  Hill Water will offer time and material charges to only those with known galvanized from their meter pit to the home.

Construction

  1. Well Field Upgrade/Raw Water Lines:  Mitchell and Stark gave a worst-case estimate to tie well 2 and 3 over onto the 16” raw water line of $31,415.  Tim Standeford made a motion to approve Mitchell and Stark to do the well tie in.  Larry Long seconded the motion and carried unanimously.

Other Business

  1. Truck #16 Replacement:  Herb Cook reported to the Board that truck 16 a 2015 Ford F150 has over 145,000 miles on it and is started to need a lot of repairs.  Daryl Swinney made a motion to purchase a new truck for under $60,000 and to pay for the truck from construction funds.  Ron Wright seconded the motion and carried unanimously.

With no other business to discuss, Ron Wright moved for adjournment.  The motion received a second from Tim Standeford and carried unanimously.  The next monthly Director’s meeting will be Tuesday, November 18, 2025 at 8:00 AM.  The meeting adjourned at 9:30 AM.