Directors Meeting Minutes

July 16, 2024

In attendance:  President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, and General Manager Herb Cook.

The meeting was called to order at 8:00 AM by Larry Long.  The Minutes of the Directors meeting held on June 18, 2024 were presented for review/approval.  Tim Standeford moved the minutes be approved as presented.  The motion was seconded by Ron Wright and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Larry Long made a motion to approve the Treasurer’s Report. Ron Wright seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Larry Long made a motion to accept the Operation’s and Manager’s Report.  Tim Standeford seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that the plumbers, electricians, and block masons have all been on site and are almost complete with all under slab work.  Mitchell and Stark put together a quote to have the second set of detention tanks and piping in at the new water plant due to the soil conditions at the new water plant site.  Ron Wright made a motion to approve the change order and the small added cost of capping the new detention tank pads.  Tim Standeford seconded the motion and carried unanimously.   Mitchell and Stark also put together a quote to install stem walls, floors, and all under slab piping to build a new maintenance building at the new water plant site.  Larry Long made a motion to approve Mitchell and Stark building the maintenance building stem walls, floors, and under slab piping.  Tim Standeford seconded the motion and carried unanimously.
  2. IFA Audit/Validation:  At the previous Board meeting, the Board was notified that the IFA Audit and Validation had been completed and turned into the IFA.

New Business

  1. Financial Audit of 2023:  Pershing and Company completed the financial audit of 2023 and the audit was presented to the Board.  At the time of the meeting the Board did not have any questions, but Herb advised they are more than welcome at anytime to ask questions about the audit results.
  2. Sunset Generator:  The generator at Sunset Booster has become inoperable and is so old that finding parts to fix it is impossible.  Berry Electric gave Herb a quote of $47,450 for the new generator, install, and wiring.  Herb also advised the Board that some additional costs would be incurred of tearing down the old generator shed as the new generator is a self-contained generator.  Tim Standeford made a motion to approve Berry Electric quote as well as having Herb pay to get the old building tore down.  Larry Long seconded the motion and carried unanimously.
  3. Wellfield Electrical Upgrade:  With new pumps and motors needing to be installed at the current well field for the new water plant, Berry Electric provided a quote to upgrade all 3 current wells electrical to handle the larger motors.  The quote came in at $29,995 for all 3 wells.  Ron Wright made a motion to approve the quote and pay from construction funds for Division 3 of new water treatment plant.  Tim Standeford seconded the motion and carried unanimously.

Construction

  1. Wellfield Upgrade/Raw Water Lines:  On The Level Excavating has completed the install of the new 16” PVC raw water mains.  Herb noted to the Board that the new main should be flushed and pressure tested by the end of July.

Other Business

  1. Employee 90 Day Review:  Dakota Milum 90 days lands in the first week of August and Herb made note to the Board of Dakota’s performance so far.  Tim Standeford made a motion to approve the new pay rate for Dakota Milum.  Larry Long seconded the motion and carried unanimously.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Larry Long and carried, unanimously.  The next monthly Director’s meeting will be Tuesday, August 20, 2024 at 8:00 AM.  The meeting was adjourned at 8:57 AM.