Directors Meeting Minutes

August 20, 2024

In attendance:  President Ross Holloway, Vice President Larry Long, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 8:00 AM by Ross Holloway.  The Minutes of the Directors meeting held on July 16, 2024 were presented for review/approval.  Larry Long moved the minutes be approved as presented.  The motion was seconded by Tim Standeford and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Daryl Swinney made a motion to approve the Treasurer’s Report. Larry Long seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Larry Long made a motion to accept the Operation’s and Manager’s Report.  Tim Standeford seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that Mitchell and Stark finished pouring all the concrete floors in the building.  Block masons will be in in the following week as well as concrete walls being poured for detention tanks.
  2. Sunset Generator:  Berry Electric has finally found a generator for Sunset Booster Station.  The new generator should be installed in a couple weeks.  On The Level Excavating had to build a retaining wall due to the old generator building holding back the hillside.
  3. Wellfield Electrical Upgrade:  Berry Electric was approved by the Board at the prior meeting to do the upgrade of electrical components at the existing wells.  Berry will be working on this part of Div 3 project in the coming weeks.

New Business

  1. Sunset Booster Update:  Bastin and Logan alerted Herb Cook that the pump cans and the underground booster pit are failing rapidly.  Bastin also noted that the mounting surface of pump 2 has eroded so badly that they cannot get the pump to seal up and we are losing a large amount of water thru that surface.  Mitchell and Stark as well as Banning has met with Herb and given a rough estimate of rebuilding the booster station to an above ground and new block building.  A motion was made by Daryl Swinney to have Banning Engineering design and permit the building and not to exceed $25,000 in cost and to have Herb Cook sign the agreement as well as accepting Mitchell and Starks budgetary quote of $187,700.  The motion received a second from Larry Long and carried unanimously.

Construction

  1. Wellfield Upgrade/Raw Water Lines:  Herb Cook reported to the Board that the 16” raw water mains are all installed, pressure tested, and dig areas landscaped.  Bastin and Logan has completed the 24-hour pump test of Well #4, but at the time of the Board meeting no results have been provided.

Other Business

  1. Employee 90 Day Review:  Anthony Matthews 90 days is the first week of September and Herb made note to the Board of Anthony’s performance so far.  Daryl Swinney made a motion to approve the new pay rate for Anthony Matthews.  Larry Long seconded the motion and carried unanimously.

With no other business to discuss, Daryl Swinney moved for adjournment.  The motion received a second from Larry Long and carried, unanimously.  The next monthly Director’s meeting will be Tuesday, September 17, 2024 at 8:00 AM.  The meeting was adjourned at 8:53 AM.