Directors Meeting Minutes

June 18, 2024

In attendance:  President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 8:00 AM by Ross Holloway.  The Minutes of the Directors meeting held on May 21, 2024 were presented for review/approval.  Daryl Swinney moved the minutes be approved as presented.  The motion was seconded by Larry Long and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Larry Long made a motion to approve the Treasurer’s Report.  Ron Wright seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Ron Wright made a motion to accept the Operation’s and Manager’s Report.  Daryl Swinney seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that the footers are now 100% complete and that all under slab piping is also complete.  Plumbers and electricians will be in during the next couple of weeks to do under slab work.
  2. Election of Officers:  The Board elected officers at the previous meeting for the 2024 year.
  3. Lead and Copper Inventory:  During the previous Board meeting the Board approved for a letter explaining the survey 120Water will be sending out in late June.  The letters were mailed on May 24, 2024.
  4. PFAS Laws in Effect:  At the previous meeting Herb Cook reported to the Board about the new PFAS laws that EPA rolled out.  When more details of testing costs and letters that need sent out, Herb will get those to the Board for review.
  5. New Hire:  At the previous Board meeting, Herb Cook reported hiring Dakota Milum.  During the month of June, Herb also hired Anthony Matthews for utility technician.

New Business

  1. IFA Audit/Validation:  Herb Cook reported to the Board that Midwestern Engineers has completed the validation for the IFA Audit for 2023.  The audit and validation were emailed to the IFA on May 22, 2024.
  2. New Truck:  Herb Cook asked the Board to consider buying a new truck as the truck he is driving will be put into the field with now having 3 field techs. Daryl Swinney made a motion to purchase a new truck and not to exceed $60,000.  Tim Standeford seconded the motion and carried unanimously.

Construction

  1. Well Field Upgrade/Raw Water Lines: Herb Cook reported to the Board that On The Level Excavating started laying 16” pipe on May 28, 2024 and has already completed Div 3.  They started Div 4 on June 10, 2024 and hope to be complete in 2 weeks.

Other Business

  1. Builders Risk Insurance:  With the new water treatment plant being built, the Board wants extra protection against theft or any sort of vandalism at the new plant site.  Daryl Swinney made a motion to approve 2 years of coverage and not to exceed $3,000 per year in builders risk insurance.  Ron Wright seconded the motion and carried unanimously.

With no other business to discuss, Daryl Swinney moved for adjournment.  The motion received a second from Tim Standeford and carried, unanimously.  The next monthly Directors meeting will be Tuesday, July 16, 2024 at 8:00 AM.  The meeting was adjourned at 9:29 AM.