Directors Meeting Minutes

March 21, 2023

In attendance:  President Ross Holloway, Vice President Larry Long, Treasurer Tim Standeford, General Manager Herb Cook, and Alejandra Reichard with Barnes and Thornburg.

The meeting was called to order at 8:00 AM by Ross Holloway.  The Minutes of the Directors meeting held on February 21, 2023 were presented for review/approval.  Tim Standeford moved the minutes be approved as presented.  The motion was seconded by Larry Long and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Tim Standeford made a motion to approve the Treasurer’s Report.  Larry Long seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Larry Long made a motion to approve the Operation’s and Manager’s Report.  Tim Standeford seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that Banning Engineering was still waiting on final plans from a couple subcontractors.  Kent said they can finalize the plans once they receive this information.  The Board was presented with a timeline of dates on the remainder of the water treatment plant plans, bids, and construction.  These dates are contingent on financing as well as contractor scheduling.
  2. Krohn and Associates:  Herb reported that Hill Water’s bond council has had two zoom meetings this month and are moving along with getting financing for the new water plant.  Herb told the Board that he should have more information for the Board to review at the next meeting concerning loan terms, conditions, and rates.

New Business

At the time of the meeting, there was no new business to discuss.

Construction

  1. Echo Lake Phase II:  On The Level Excavating finished main tie ins and is awaiting the materials to install the new services.  Materials are not expected to deliver until August 2023.

Other Business

  1. Summer Time Help:  Herb asked the Board to consider hiring summer time help to help doing odd jobs, mowing, hydrant painting, etc.  Larry Long made a motion to hire summer help as part time with no benefits.  Tim Standeford seconded the motion and carried unanimously.

With no other business to discuss, Larry Long moved for adjournment.  The motion received a second from Tim Standeford and carried, unanimously.  The next monthly Directors meeting will be Tuesday, April 18, 2023 at 8:00 AM.  This is also the Annual Membership Meeting as well.  The meeting adjourned at 9:05 AM.