Directors Meeting Minutes

February 20, 2024

In attendance: President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 8:00 AM by Ross Holloway.  The Minutes of the Directors meeting held on January 16, 2024 were presented for review/approval.  Ron Wright moved the minutes be approved as presented.  The motion was seconded by Tim Standeford and carried unanimously with Ross Holloway abstaining.  Herb Cook gave the Treasurer’s Report.  Tim Standeford made a motion to approve the Treasurer’s Report.  Larry Long seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Larry Long made a motion to accept the Operation’s and Manager’s Report.  Tim Standeford seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook gave the Board a brief run down of activities going on at the new water treatment plant site.  Herb also presented another bill to the Board for payment from Mitchell and Stark.  Larry Long made a motion to authorize Herb to pay all incoming pay applications from Mitchell and Stark as long as Banning Engineers has signed off and approved the pay application.  Daryl Swinney seconded the motion and carried unanimously.
  2. 2023 Financial Audit-Pershing Contract:  The Board approved the contract for Pershing to complete the audit of 2023 financials.  Herb made comment that Pershing should be starting the audit sometime in March.
  3. Hill Water Newsletter: Herb Cook advised the Board he is still working on the newsletter and hopes to have the first newsletter out possibly in April billing.
  4. System Development Charges (SDC):  At the January 16, 2024 Directors meeting, the Board voted to table SDC until the February meeting.  Krohn and Associates completed a rate comparison of connection and SDC charges of other local water companies and was provided to the Board to review.  After much discussion, Daryl Swinney made a motion to put into effect an SDC charge on top of the current connection fees.  The charges are as follows and will be subject to review:  ¾” and 1” service-$500, 1 ½” service-$750, 2” service-$1,000, and anything over 2” the Board will determine SDC at that time.  The motion received a second from Tim Standeford and carried unanimously.  The Board also asked Herb to contact the bank on accounts for the SDC funds to be held in.

New Business

  1. Well Field Upgrade/Raw Water Lines:  Along with building the new water treatment plant the current well field raw water mains need to be updated.  There is a section of boring that needs to take place and Herb presented to the Board quotes from 3 boring contractors to review.  Daryl Swinney made a motion to approve CSU, Inc to do the bore at the price of $34,260.  The motion was seconded by Ron Wright and carried unanimously.  Herb also provided to the Board a price quote for the materials to complete all of the raw water line upgrades as well as the small amount of new raw water lines that will need to be installed.  Daryl Swinney made a motion to approve Herb to purchase the materials, but not to exceed $350,000 without prior approval from the Board with funds coming from the construction account.  Ron Wright seconded the motion and carried unanimously.
  2. Annual Membership Meeting:  The Board set the date of the Annual Membership Meeting to be April 30, 2024 at 6:00 PM.  The meeting will be held at the Mooresville Schools Education Center at 11 W. Carlisle St. Mooresville, IN in the Board room.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Ron Wright and carried, unanimously.  The next monthly Directors meeting will be Tuesday, March 19, 2024 at 8:00 AM.  The meeting adjourned at 9:41 AM.