Directors Meeting Minutes

April 19, 2022

In attendance:  President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 4:25 PM by Ross Holloway.  The minutes of the Directors meeting held March 15, 2022 were presented for review/approval.  Larry Long moved the minutes be approved as presented.  The motion was seconded by Tim Standeford and carried, unanimously.  Herb Cook gave the Treasurer’s Report.  Tim Standeford made a motion to approve the Treasurer’s Report.  Larry Long seconded the motion and was carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Larry Long made a motion to approve the Operation’s and Manager’s Report.  Ron Wright seconded the motion and was carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that he and Ross Holloway met with Johnathon Jordan with Sun Polymers.  They discussed Hill Water acquiring a drainage easement from Sun Polymers.  Ross Holloway will work on putting together paperwork for this.
  2. Rate Increase:  At the March 15, 2022 meeting a brief discussion was held about doing a rate increase.   Herb put together a cost comparison of several of Hill Water’s bills as well as materials for the Board to review.  Upon review of the numbers and taking into consideration the new water treatment plant project, Larry Long made a motion to raise the rates 20% across the board.  Daryl Swinney seconded the motion and was carried unanimously.

New Business

  1. Leak Adjustment:  The Board discussed that the current Leak Adjustment Policy had not been updated in many years and that the 10% of the overage should be revised.  Larry Long made a motion to revise the 10% of overage to 50% of the leak overage.  Tim Standeford seconded the motion and was carried unanimously.
  2. New Company Logo:  The Board was presented with a new company logo created by Melling Marketing Solutions.  Larry Long made a motion to accept the new logo.  Daryl Swinney seconded the motion and was carried unanimously.
  3. Patriot Engineering and Environmental Proposal:  Banning Engineering had Patriot Engineering and Environmental give Hill Water a quote for soil bores at the new water treatment plant site.   Ron Wright made a motion to accept the quote and have Patriot Engineering do the soil bores.  Larry Long seconded the motion and was carried unanimously.

Construction

  1. Echo Lake:  Herb reported to the Board that the Echo Lake rehab project has started and he is hoping to be done mid to late May.

Other Business

  1. Tank Inspections:  Herb made mention to the Board that the storage tanks were due to be inspected again and that we should have them inspected in the fall sometime.  Daryl Swinney made a motion to get the tanks inspected and to get quotes on having the tanks refinished.  Larry Long seconded the motion and was carried unanimously.

With no other business to discuss, Larry Long moved for adjournment.  The motion received a second from Daryl Swinney and carried, unanimously.  The next monthly Directors meeting will be Tuesday, May, 17, 2022 at 8:00 AM.  The meeting was adjourned at 5:20 PM.