Directors Meeting Minutes

January 17, 2023

In attendance: President Ross Holloway, Vice President Larry Long, Secretary Ron Wright, Treasurer Tim Standeford, General Manager Herb Cook, and Corby Thompson with Krohn and Associates.

The meeting was called to order at 8:15 AM by Ross Holloway.  The Minutes of the Directors meeting held on December 20, 2022 were presented for review/approval.  Tim Standeford moved the minutes be approved as presented.  The motion was seconded by Larry Long and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Larry Long made a motion to approve the Treasurer’s Report.  Tim Standeford seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Tim Standeford made a motion to approve the Operation’s and Manager’s Report.  Larry Long seconded the motion and carried unanimously.

Old Business

  1. New Water Treatment Plant:  Kent Elliot with Banning Engineering noted they are approximately 95% complete with the new water treatment plant plans.  He hopes to have plans ready for the Board to review in a few weeks.
  2. 2023 Wage and Pension:  The Board approved the 2023 Wage and Pension at the December 2022 meeting.
  3. 2023 Holiday Calendar:  The Board approved the 2023 Holiday Calendar at the December 2022 meeting.
  4. Capital Plan:  While working to get funding for the new water treatment plant, the Board approved a new Capital Expense Plan at the December 2022 meeting.
  5. Water Main Contracts:  Barnes and Thornburg were asked by the Board to prepare two separate water main contracts for Hill Water.  Barnes will send the new contracts to Herb for the Board to do a final review.
  6. Old Materials:  The Board approved Herb to sell some of the old materials that Hill Water no longer uses or needs.

New Business

  1. Krohn and Associates:  Corby Thompson from Krohn and Associates was at the meeting to review the rates and feasibility study that they conducted for Hill Water.  Corby made note the Hill Water needs to have an audit completed for any lenders to move forward.  Herb will contact several CPAs to get the best rates and figure out a timeline as to when the audit can be completed.  Ron Wright made a motion to have Krohn and Associates to prepare a letter of engagement to Hill Water to proceed with finding funds for the new water treatment plant and for Herb to sign and return.  Tim Standeford seconded the motion and carried unanimously.  Corby will also prepare and send Herb current rates for other local water companies for comparison.

Other Business

  1. Well Head Protection:  With the purchase of property from General Shale for future well fields, Ron Wright made a motion to have Hydrophase prepare an updated Well Head Protection for the new well fields.  Larry Long seconded the motion and was carried unanimously.

Construction

  1. Echo Lake Phase II:  Herb reported to the Board that he is still awaiting the last of the materials to do the main tie ins on this project.  Unsure of date of delivery at time of meeting.

With no other business to discuss, Tim Standeford moved for adjournment.  The motion received a second from Larry Long and carried, unanimously.  The next monthly Directors meeting will be Tuesday, February 21, 2023 at 8:00 AM.  The meeting adjourned at 9:32 AM.