Directors Meeting Minutes

December 20, 2022

In attendance:  President Ross Holloway, Vice President Larry long, Secretary Ron Wright, Treasurer Tim Standeford, Director Daryl Swinney, and General Manager Herb Cook.

The meeting was called to order at 3:56 PM by Ross Holloway.  The Minutes of the Directors meeting held on November 15, 2022 were presented for review/approval.  Tim Standeford moved the minutes be approved as presented.  The motion was seconded by Larry Long and carried unanimously.  Herb Cook gave the Treasurer’s Report.  Tim Standeford made a motion to approve the Treasurer’s Report.  Daryl Swinney seconded the motion and carried unanimously.  Herb Cook gave the Operation’s and Manager’s Report.  Larry Long made a motion to approve the Operation’s and Manager’s Report.  Ron Wright seconded the motion and was carried unanimously.

Old Business

  1. New Water Treatment Plant:  Herb Cook reported to the Board that on December 13, 2022 he spoke with Kent Elliot about the progress on the plans for the new water treatment plant.  Kent advised that they were in the final stages of preparing written specs and creating materials sheets and hopes to have final drawings to the Board to review soon.
  2. Water Treatment Plant Funding:  The Board approved for Krohn and Associates to complete a rate study for the funding of the new water treatment plant.  Herb reported to the Board that Krohn and Associates will be at the January 2023 meeting to present their findings.

New Business

  1. 2023 Wage and Pension:  Herb presented to the Board the 2023 Wage and Pension Report.  Ron Wright made a motion to accept the 2023 Wages as presented.  Tim Standeford seconded the motion and was carried unanimously.  Larry Long made a motion to accept the 2023 Pension as presented.  Daryl Swinney seconded the motion and was carried unanimously.  While discussing wages Daryl Swinney made a motion to raise the Board pay to $300 per meeting starting January 2023.  Tim Standeford seconded the motion and carried unanimously.
  2. 2023 Holiday Calendar:  Herb presented the 2023 Holiday Calendar to the Board for review.  Ron Wright made a motion to approve the 2023 Holiday Calendar as presented.  Larry Long seconded the motion and was carried unanimously.
  3. Office Building Maintenance:  Herb reported to the Board of some building issues at the main office and some much-needed updates needing to be done as well.  Herb reported that a budget of $10,000 would be needed to complete the upgrades and repairs.  Larry Long made a motion to approve the $10,000 office maintenance budget.  Daryl Swinney seconded the motion and was carried unanimously.
  4. Capital Plan:  The Board was presented with an updated Capital Plan to include the building of the new water treatment plant.  Daryl Swinney made a motion to approve the Capital Plan as presented.  Larry Long seconded the motion and was carried unanimously.
  5. Water main Contracts:  Barnes and Thornburg gave Hill Water a quote of $3,000 to $5,000 to draw up 2 separate contracts for new water main installs.  Ron Wright made a motion to have Barnes and Thornburg draw up the contracts and for the price to not exceed $5,000.  Larry Long seconded the motion and was carried unanimously.
  6. Old Materials:  Herb reported to the Board that there is a large number of materials and equipment that Hill Water will never use or is outdated.  He requested permission to sell the old equipment and materials.  Daryl Swinney made a motion to approve selling the equipment and materials.  Tim Standeford seconded the motion and was carried unanimously.

Construction

  1. Echo Lake Phase II:  Herb reported to the Board that all the main lines and service road bores have been completed.  We are still waiting on the remainder of the materials to arrive to do the main tie ins and service cutovers.

With no other business to discuss, Ron Wright moved for adjournment.  The motion received a second from Tim Standeford and carried, unanimously.  The next monthly Directors meeting will be Tuesday, January 17, 2023 at 8:00 AM.   The meeting was adjourned at 5:08 PM.